Personnel Calendar

Within the College of Arts and Sciences, there is a recommended timeline for all personnel-related actions:

Monthly

Faculty retention offer season starts.
Faculty Affairs Coordinators communicate Deans’ reappointment/promotion decisions with units.
Differentiated workloads due for Teaching Associate Professors and Teaching Professors for upcoming Fall Semester.
Merit increases take effect.

February 1: FRPAs due to Faculty Affairs.
February 1: Units send HRSC Spreadsheet to CAS-Faculty@colorado.edu to draft Non-TT Reappointment letters.
February 1: Chair and Director narratives due to CAS-Faculty@colorado.edu.

March 15: Funding and Hiring proposals due to Anna.Jensen@colorado.edu with cc: to divisional dean, per email specifications sent by Dean’s Office to Chairs and Directors.
Confirmed Preliminary merit rosters due back to A&S Budget Office.
Faculty Affairs Coordinators remind units of need(s) for Chair/Director, Associate Chair/Faculty Director appointments.
Departments begin working on Spring hiring proposals.
Prepare for Classified staff performance evaluations (cycle is 4/1-3/31).
List of faculty members up for Post-Tenure Review/CRPT in the upcoming cycle sent to units by Personnel Committee Liaison.
March 31: annual Faculty Performance Evaluation forms due to CAS-Faculty@colorado.edu.
March 31: College Professor of Distinction and Teaching Professor of Distinction nominations due to CAS-Faculty@colorado.edu.

April 1: Units may begin sending faculty administrative appointments for the next AY.
April 1: Sabbatical Leave Reports due for sabbaticals taken in Fall or Calendar Year.
April 7: Units may begin sending CAS-Faculty@colorado.edu Summer Session Appointments.
April 15: Deadline for departments to confirm/correct list for next cycle.
Instructor reappointment notification sent to units (late April) from Faculty Affairs Manager.
Preliminary faculty Merit Allocation spreadsheet sent from Dean’s Budget Office to departments.
First batch of sabbatical applications that have been approved by Board of Regents it sent to units as part of the April Regent Report of Personnel Actions (not all sabbaticals approved during this batch).

May 1: Post-Tenure Reviews due to Personnel Committee Liaison.
May 18: New Classified staff performance plans due to Dean’s Office Human Resources Manager.
Complete Merit Allocation spreadsheet and return to Director of Faculty Affairs and Director of Staff Affairs.
Faculty Affairs Coordinators ensure all instructor reappointment contracts have been submitted.
Staff Affairs sends reminders for upcoming end to the evaluation cycle for Classified and University staff.

Training session provided by Faculty Affairs Manager: Tenure-track faculty recruitment process.
Departments notified of College-level approvals for Spring hiring proposals.
Second batch of sabbatical applications that have been approved by Board of Regents is sent to units as part of the April Regent Report of Personnel Actions (all remaining sabbaticals approved during this batch).
CAS Faculty Affairs Manager completes drafting all new Chair/Director contracts.
Faculty Administrative appointments due to CAS-Faculty@colorado.edu.
May 30: End of the evaluation cycle for Classified and University staff.

July 1: All Chair/Director Fiscal Year appointments begin.
July 1: Start of the new Performance Management cycle for Classified and University staff.
CAS - Faculty Affairs sends Spring hiring proposals to Provost by mid-July.
Sabbatical approvals sent to Human Resources Service Center for entry into payroll system by CAS Budget Office.
Chairs/Directors pre-training sessions provided.

August 1: Fall Temporary faculty offer letters must be completed.
August 15: Evaluations due to Staff Affairs for University staff.
Teaching replacement spreadsheet sent to units from Deans for completion.
Hiring plans and reporting approved by Provost in early August.
New Chairs/Directors training provided by CAS – Faculty Affairs.
Units notified by CAS – Faculty Affairs to start faculty recruitment for next AY in coordination with Faculty Affairs Liaison and assigned Human Resources Recruitment Coordinator.
Recruitment Authorization Forms completed by Director of Faculty Affairs and sent to units.

September 1: New Plans due to Staff Affairs for Classified and University staff.
Notice of Sabbatical Eligibility sent to faculty members by Faculty Affairs Coordinators.
Differentiated workloads due for Teaching Associate Professors and Teaching Professors for upcoming Spring semester.
September 15: Evaluations due to Staff Affairs for Classified staff.

October 1: Comprehensive Review dossiers due to Personnel Committee Liaison.
Mid-October: Sabbatical applications due to Faculty Affairs Coordinator; for eligible faculty, see your sabbatical eligibility email from A&S Faculty Affairs for the specific date, as this may change each academic year.
Call for Distinguished Professor nominations from Provost’s office.
Training session provided by Faculty Affairs Manager: Regular faculty offer letter processes (instructor through full professor).

November 1: Tenure and Promotion to Associate Professor dossiers due to Faculty Development Coordinator.
November 1: Teaching-Track (non-TT) Faculty Reappointment and/or Promotion dossiers due to Faculty Development Coordinator.
��Ǳ��𳾲��1: College Scholar Award proposals due to Faculty Affairs Coordinator.
November 1: Sabbatical Leave Reports due for sabbaticals taken in Spring or Academic Year.
Preliminary CRPT/Post-Tenure Review lists sent to units for review by Faculty Development Coordinator.
Spring contracts for Temporary positions.

December 1: Spring Temporary faculty offer letters must be completed.
December 1: Promotion to Full Professor dossiers due to Personnel Committee Liaison.
College Scholar Awardees notified by Faculty Affairs Coordinator.
Units begin drafting new hire offer letters for TTT Faculty per approved hiring plans.

Updated: 6/15/26