New Employees
Welcome to CU 麻豆影院! We are excited for you and your new role!听
You are joining a community of听diverse, talented, and passionate people who share CU 麻豆影院's vision and mission.听The purpose of onboarding is to move new employees to higher productivity levels faster in their new roles.听Our campus onboarding philosophy encompasses a new employee's entire first-year experience.
If you are not on a university provided computer, you may need to use the VPN to access the portal. .
Before Your First Day
To-Do List
- Begin the I-9
- Activate your IdentiKey
- Send for your Buff OneCard
Instructions
In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the 麻豆影院 must verify employment eligibility of each employee within the first three days of employment.听
Completing Section #1
Completion of听Form I-9听is a shared responsibility of both the employee and the university.
- You will receive an听email from Hire Right inviting you to complete Section #1 of the Form I-9.听
- Section #1 must be completed听by the听employee on or before the first day of employment.听
- Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted.
Employees who are working out of state or the country should complete the Remote I-9 Assistance webform to request options for completing the I-9.听All federal timelines still apply.
Get Ready to Complete Section #2
- Section #2 must be completed in-person by an I-9 partner, or authorized university representative,听within the first three days of employment.
- You will need to provide original,听听to complete the I-9.
- To complete section two of the I-9, please visit one of our two locations.
For any questions or issues related to completing the I-9, contact i-9forms@colorado.edu.
Claim and activate your听
An IdentiKey consists of a CU 麻豆影院 user name and password.
- You will receive an email from the Office of Information Technology (OIT) when you IdentiKey is ready to be claimed.
- You must in order to set your security questions and password.
- You will need your unique employee ID听number to activate your IdentiKey. If you do not know your employee ID number, contact your supervisor or your departmental HR liaison.听
- After you claim your Identikey, you will听gain access to your听.
- Email oithelp@colorado.edu or call the Office of Information Technology at 5-HELP听(303-735-4357) from any campus phone for assistance.听
听
听
听
Send for your Buff OneCard
Your Buff OneCard is your official university identification and provides free access to local and regional bus services.听Cards are also often used听for building access, campus cash, campus services, and some events. You can pick up your card at the听Buff OneCard Office听or have both mailed to you.听*We recommend picking up both cards at the听C4C听due to extensive mailing delays.*
Email听boc@colorado.edu听from your CU 麻豆影院 email address (colorado.edu) and include the following:听
- Your full name听
- Employee ID #
- Attach a photo using these guidelines:
- Face forward
- Plain, light background
- No hats or sunglasses
- Buff OneCard office will mail if requested
- Please include your mailing address if you want it mailed
Please talk with your supervisor, hiring manager, or Human Resources Liaison about attending a QuickStart session. Anyone who has a permanent appointment 50% or greater is welcome to attend.听
January
- Tuesday, 1/2 (Holiday)
- Monday, 1/8
- Tuesday, 1/16听(canceled)
- Monday, 1/22
- Monday, 1/29 No QuickStart
February
- Thursday, 2/1
- Monday, 2/5
- Monday, 2/12
- Monday, 2/19
- Monday 2/26 No QuickStart
March
- Friday, 3/1
- Monday, 3/4
- Monday, 3/11
- Monday, 3/18
- Monday, 3/25
April
- Monday, 4/1
- Monday, 4/8
- Monday, 4/15
- Monday, 4/22
- Monday, 4/29 No QuickStart
May
- Wednesday, 5/1
- Monday, 5/6
- Monday, 5/13
- Monday, 5/20
- Tuesday, 5/28 (Holiday)
June
- Monday, 6/3听
- Monday, 6/10
- Monday, 6/17
- Monday, 6/24
July
- Monday, 7/1
- Monday, 7/8
- Monday, 7/15
- Monday, 7/22
- Monday, 7/29 No QuickStart
August
- Thursday, 8/1
- Monday, 8/5
- Monday, 8/12
- Monday, 8/19
- Monday, 8/26
September
- Tuesday,听9/3 (Holiday)
- Thursday, 9/9
- Monday, 9/16
- Monday, 9/23
- Monday, 9/30 No QuickStart
October
- Tuesday, 10/1
- Monday, 10/7
- Monday, 10/14
- Monday, 10/21
- Monday, 10/28 No QuickStart
November
- Friday, 11/1
- Monday, 11/4
- Monday, 11/11
- Monday, 11/18
- Monday, 11/25
December
- Monday, 12/2
- Monday, 12/9
- Monday, 12/16
- Monday, 12/23 No QuickStart
Your First Day to 31 Days
Need Help?
- Technology听Help:听oithelp@colorado.edu
- Onboarding: newatcu@colorado.edu
- Systems/MyCUinfo: hrsc@colorado.edu
- Benefits: benefits@cu.edu 303.860.4200, option 3
- Buff OneCard Office: boc@coloado.edu
- Payroll: payroll@cu.edu or 303.860.4200, option 2
Non-Portal Tasks & Tips
Section 2 of the I-9
Where to Complete听I-9 Section #2
Main I-9 Office
Administrative & Research Center (ARC) - Monday through Friday, 9听am -听3 pm*
Human Resources, 3rd Floor
3100 Marine Street
麻豆影院, CO 80309听听鈥嬧�嬧�嬧��
Main Campus Location
Regent Administrative Center - Monday through Wednesday, 9听am to 3听pm*
Room 1B28, Basement
2055 Regent Drive
麻豆影院, CO 80309
What to Bring:听The employee should provide听acceptable documents听to complete the I-9.听听
*Appointments are not required.
Employees who are working out of the area or out of state should complete the Remote I-9 Assistance webform to request options for completing section #2 of the I-9 in their current location.听All federal timelines still apply.听
For any other questions or issues related to completing the I-9, contact i-9forms@colorado.edu.
How to access:听
-
- Access your Office 365 online applications with a combination of your IdentiKey@colorado.edu and IdentiKey password. Please note: only IdentiKey@colorado.edu will work for accessing Office 365 applications, not the common preferred email address format of first.last@colorado.edu.听
-
- Access your Google听online applications with a combination of your IdentiKey@colorado.edu and IdentiKey password. Please note: only IdentiKey@colorado.edu will work for accessing Google applications, not the common preferred email address format of first.last@colorado.edu.听
- Tip! When setting up a Google doc, sheet, slide, or form using a CU 麻豆影院 account, it will default that individuals it is shared with will need to be logged into to their colorado.edu Google account. This means if you receive a "Request Access" notice when you should have access, you may need to be logged into Google through your CU 麻豆影院 account.听
- Review the Acceptable Use of CU 麻豆影院's IT Resources policy. 听
Need IT assistance? Email oithelp@colorado.edu or call 303-735-HELP.听
Your offer letter has a few key pieces of information that will help you with onboarding tasks as you get set-up at CU 麻豆影院.听
- In the main letter, look for:听
- Type of appointment: paragraph two, first sentence.
- Percent of time
- Employee group: University Staff, Classified Staff, Research Faculty
- Type of appointment: paragraph two, first sentence.
- Under Additional Terms & Conditions, look for:听
- Overtime Eligibility听
MyCUinfo Portal Tasks: My Info & Pay
Log into听the 听 Find drop-down menu on top-center of page听 Select My Info & Pay
Getting Paid
- Regular听faculty and staff in permanent positions are paid monthly.听 We get paid once a month, on the last business day of the month, unless that day falls on a weekend. Then it is the last business Friday. Exact paydates can be found on the听听
- There is a lot of information on your pay advice. Learn how to understand your pay stub听on the 听
To view your pay advice:听
- Log into the听.
- Open the top, center听CU Resources Home听dropdown menu, then select听My Info and Pay.
- Click on the听Paychecks听tile. Your four most recent paycheck will display by default. To see past paychecks, use the filter button to select your desired dates and press the听Done听button.听
Direct Deposit
Direct deposit must set-up by the middle听of the month to ensure it is in the system before monthly payroll runs. If there is no听direct deposit in the portal when payroll runs,听you will receive a paper check mailed to the address we have on file.听We recommend getting direct deposit set-up in the MyCUinfo portal as soon as possible. If you start with CU after payroll runs for the month, your department HR liaison can let you know when a partial paycheck may be received. In this case, we still recommend setting up Direct Deposit as soon as possible.听
- How to
W-4
Set-up your Federal Income Tax withholdings through the MyCUinfo portal. Review the .听
Verify and Update Personal Information
Verify and update personal information in the听
- Log into the听.
- Open the top center听CU Resources Home听drop-down menu, then select听My Info and Pay.
- Choose the听My Info听tile.
Information You听Can Update Yourself:听
- Mailing Addresses:听Correct home addresses help determine state taxes and up-to-date mailing addresses ensure important documents, such as your W-2, quickly get to you by mail.
- Contact Details:听Make sure you can be reached: Add or update your phone numbers and email addresses.
Verify and update personal information in the听
- Log into the听.
- Ensure you are on the听CU Resources (do not go to the Buff Portal if that is an option.)
- Open the top center听CU Resources Home听drop-down menu, then select听My Info and Pay.
- Choose the听My Info听tile.
- Select Name tab.
Preferred Name: If you have a preferred first name, other than your legal first name you can update it here. View the Preferred Name webpage to learn what impacts making this update has.听
Voluntary听Identification
The 麻豆影院 is committed to achieving full equal opportunity and affirmative action for all applicants and employees. We are required to collect certain demographic information to meet federal reporting requirements. Learn more about Affirmative Action. You have the ability to voluntarily self-identify in the MyCUinfo portal in the following areas:听
- Disability Status
- Veteran Status
- Race and/or Ethnicity
Please note that this information is used for reporting purposes. The race/ethnicity information will be used for compensation analysis under the Colorado Equal Pay for Equal Work Act. If you designate a disability and would like to seek accommodation, please contact the ADA office. Selecting a disability in the portal will not trigger the accommodation process and you can identify as having a disability without requiring a workplace accommodation.听
Verify and update personal information in the听
- Log into the听.
- Open the top center听CU Resources Home听drop-down menu, then select听My Info and Pay.
- Choose the听My Info听tile.
- Emergency Contacts:听In the event of an emergency, make sure your contacts can be reached by adding or updating their information.
Text Alert Preferences: You are opted in automatically. Verify you have a cell phone number on file. If not, change it in the Contact Details tab.听
Verify and update personal information in the听
- Log into the听.
- Ensure you are on the听CU Resources (do not go to the Buff Portal if that is an option.)
- Open the top center听CU Resources Home听drop-down menu, then select听My Info and Pay.
- Choose the听My Info听tile.
For more information about campus alerts and alert levels reference the webpage.
Visit Campus Safety to learn more about preparedness and safety resources.
Separate from听 students and employees with a 麻豆影院, Colorado residential addresses are automatically opted-in to , the emergency alert messaging system used by 麻豆影院 Police, 麻豆影院 Fire-Rescue, 麻豆影院 County Sheriff's Department and Longmont Department of Public Safety. Employees with residential addresses outside of 麻豆影院 can voluntarily opt-in to receive those alerts.
Leave and Time Tracking
- A large portion of campus uses an application called My Leave for time tracking, but not all departments.听
- Verify with your supervisor, a colleague or department HR liaison to verify which system you use.听
- If you use My Leave, we provide an introduction. If you do not use My Leave, please use your department resources.听
How to Determine Your Leave
- Review your offer letter to determine your position type听and leave eligibility. Are you classified staff, university staff, faculty, research faculty? Is your appointment full-time or part-time?听
- Visit the leave webpage to find what kind of leave you are eligible for and accrual information based on your position type.
Vacation & Sick Leave Overview听
Visit the leave webpage for comprehensive leave information.
Classified Staff听
Vacation Leave
Classified employees accrue annual leave based on length of service. Full-time classified employees in years of service one through five accrue 8 hours of vacation/annual leave, for a maximum accrual of 192 hours.听
- Annual leave is for an employee鈥檚 personal needs and use is subject to the approval of the appointing authority.
- The appointing authority may establish periods when annual leave will not be allowed, or must be taken, based on business necessity.
- Note: Part-time employees who work regular, non-fluctuating schedules earn a pro-rated amount of leave based on their regular work schedules.
Sick Leave
Full-time employees accrue leave at 6.66 hrs./month, for a maximum accrual of 360 hours (45 days).鈥�
- Part-time employees will accrue sick leave on a pro-rated basis.听
- Leave administration for classified employees is governed by the听.
University Staff/ Research Faculty/ 12-month Faculty
Vacation Leave
Full-time university staff and faculty on twelve-month appointments are eligible to receive twenty-two (22) working days of paid vacation annually, earned as 14.67 hours per month.
- Part-time university staff and faculty earn vacation on a prorated basis.
- Upon approval by the supervisor, vacation may鈥嬧�� be taken as earned. 听听听
- The maximum number of hours an employee may accrue is forty-four (44) days, except as indicated in Regent Policy.
- University staff employees must complete a monthly leave record (timesheets) to document the amount and type of leave taken.
Sick Leave
Per Regent Policy 11.E.听 full-time university staff and faculty on twelve-month appointments are eligible to receive fifteen (15) working days (120 hours) of paid sick leave annually, earned as 10 hours per month.
- Part-time employees will accrue sick leave on a pro-rated basis.听
- There is no limit on how much sick leave an employee may accrue.
- Sick leave will be earned upon hire date and accrued at the end of each payroll cycle.
Know your overtime eligibility to track time correctly
Check your offer letter to verify if you are eligible for overtime or not.听
If you are eligible for overtime (non-exempt), you will track:
- All hours worked
- Exceptions (accrued leave, requested leave, comp time, overtime, ETC.)听
If you're听not eligible for overtime (exempt), you will track:听
- Exceptions only (accrued leave, requested leave, ETC.)
My Leave can be found in the听
- Log into the听.
- Open the top center听CU Resources Home听drop-down menu, then select听My Info and Pay.
- Choose the听My Leave听tile.
Set-Up Preferences in My Leave as a first time user
听Check with your supervisor or department HR liaisons to verify which time tracking system听you use. Many departments use a system called My Leave, but not all.听
- If you use My Leave, please proceed.听
- If you do not use My Leave, please work with your supervisor or department HR liaisons on how to get set-up on your time tracking system.听
All employees who use My Leave, including supervisors and approvers, need to set up their preferences in My Leave before they can enter time, request leave or approve timesheets.
Instructions
View the full听 pages 2 - 4 for instructions with screen shots. View pages 15 - 19: Setting Up a Flexible (9/80) Work Schedule, if applicable.听
- The first time you log into My Leave, the My Leave Preferences page appears with a message containing a link to a step-by-step guide.听Click OK to close the message. The My Leave Preferences page appears. You can also find the preferences button at the top of the My Leave page.听
- Holiday Schedule: From the Holiday Schedule drop-down list, select the correct holiday schedule for the 麻豆影院 campus. If you are employed in a position that is not paid holidays (such as a student), select No Holiday Schedule.听
- Click Select Email Notifications. The first time you log into my leave, this button appears. You must click this button in order to save the preferences. The email notification options will display default values.
- Select email triggers for which you want to receive notifications, either as an employee or as a supervisor.
- From the Overtime/Comp Time Eligible drop-down list, select an option. If you are in a non-exempt position, select whether you receive compensatory time or paid overtime (CompTime). If you are in an exempt position and not eligible for comp or overtime, select Not Applicable. Students will default to Overtime.
- In the My Leave Start Date box, type your start date. If you are a new employee, enter your hire date as your start date. This directs My Leave when to start tracking time. If you are a rehired employee, the My Leave start date can be changed to your current rehire date.
- Leave the Weekly Schedule drop-down value as Standard Week. 8. From the Week Begin Day drop-down list, select the value as Sunday.
- In the scheduling grid, enter your regular schedule by selecting Work Days and Hours for each. You can set up the weekly schedule to reflect the normal hours you work. Setting up the default schedule lets you add time to My Leave using the Add Time button in My Leave Calendar View for a range of dates. If you are approved to work a flexible schedule, see Setting Up a Flexible Work Schedule on page 15 in the听.听Note: Hours are entered using military time (24-hour clock).
- If you do not use your work email regularly, you may want to add your personal email in the CC All Emails To box.
- From the email triggers grid, select the activities for which you would like to receive messages, both as an employee and as a supervisor.
- Click Save & Return for your changes or additions to take effect. Preferences can be changed at any time if your job information has changed.
My Leave can be found in the听
- Log into the听.
- Open the top center听CU Resources Home听drop-down menu, then select听My Info and Pay.
- Choose the听My Leave听tile.
How to Enter Time
- If you are eligible for overtime, view the听 听
- Pages 6 - 8: Entering Time on Your Calendar
- Page 10 - Entering All Time Worked - Non-Exempt Employees and Students
- If you are NOT eligible for overtime, view the听 听
- Pages 6 - 8: Entering Time on Your Calendar
- Page 9:听听Entering Exception Time - Exempt Employees
My Leave can be found in the听
- Log into the听.
- Open the top center听CU Resources Home听drop-down menu, then select听My Info and Pay.
- Choose the听My Leave听tile.
Submitting timesheets at the end of the pay period
- Ask your supervisor or department HR liaison about when timesheets should be submitted.听
- 听 pages 11 - 12: Submitting time sheets at the end of the pay period.
Enroll/Waive Benefits
Verify in your offer letter if you are eligible for benefits. Generally, permanent appointments that are 50% or greater are eligible.
Instructions
If you are eligible for benefits, you must choose whether to enroll in or waive your offered benefits听within 31 days听of your hire date.听Some benefits will enroll you automatically if you take no action, so please review all your options. You can easily waive or enroll in your benefits by using the benefits enrollment tool in your听. As a new hire, your elections will remain effective for the remainder of the plan year (July 1鈥� June 30).
- Enroll in or waive your health, vision, dental, and retirement benefits through your听.听
- If your hire date is the first of the month, your coverage will begin immediately, regardless of the date you actually enroll. If your hire date is any other day than the first of the month, your coverage will begin the first of the following month.
- Join an Employee Services representative for an in-person orientation surrounding pay and benefits. Sessions are generally offered every other Monday from 2:30-4:00 PM in the Administrative & Research Center (ARC) on East Campus in UCB 346. Please use to register! For any questions please contact benefits@cu.edu or 303-860-4200, option 3.
MyCUinfo Portal Tasks: Training
Log into听the 听 Find drop-down menu on top-center of page听 Select Training
Mandatory Discrimination and Sexual Misconduct听Training
This training is offered by the CU 麻豆影院 Office of Institutional Equity and Compliance (OIEC). CU 麻豆影院听requires all employees (faculty, staff, and student staff) and affiliates to complete the required OIEC training on Discrimination and Sexual Misconduct听every three years听after initial completion when new to the 麻豆影院 campus. Some departments听require employees to complete the training more frequently.
Instructions:听Select the 麻豆影院 campus and after logging in, the course will automatically load in a separate window. The course title is听"Discrimination and Sexual Misconduct,听CU 麻豆影院 and System."听After successfully passing the course, it takes approximately 3 business days for the score to be reflected in an employee鈥檚 training record.
Direct Course Link:听
CU: Information Security and Privacy Awareness
This 30-minute听course will provide an overview of information security principles, as they apply to information at the University of Colorado.听
This required course is to be taken by all CU employees within 60 days of hire.
Instructions:听Select the 麻豆影院 campus and after logging in, the course will automatically load in a separate window.听
Access Based Training
Check with your supervisor or department HR liaisons听about applications or systems access (e.g. CU-SIS, HCM, CU Finance, CU-Data, Marketplace) you need access to for your role:
- Visit the to understand training requirements to request access.
- Common Systems:
-
- Student Integrated Systems (CU-SIS): FERPA training is mandatory for any system access and can be completed through Skillsoft
-
Campus Security Authority Training
For those designated as a Campus Security Authority - Designated in the Offer Letter
听training is required for all campus security authorities, including CU faculty and staff members with significant responsibility for student and campus activities. It focuses on learning the crime-reporting requirements under the Clery Act. The Clery Act requires gathering crime data from a wide variety of campus security authorities (CSA) and publishing it to ensure students know about dangers on campus.
New Employee Welcome Experience
At the听New Employee Welcome Experience, participants will:
-
Gain knowledge of the history and present-day operations of CU 麻豆影院
-
Connect with other new CU 麻豆影院 employees
-
Begin to build affinity with CU 麻豆影院
Who Should Attend
Due to limited capacity, this听program is offered to new, permanent employees.
-
Ideally, hires in their first few听months听of employment, however, the program is designed for hires to attend within their first year at CU 麻豆影院
-
Rehires that have听been away for three or more years
-
Student employees听who are hired into permanent staff or faculty听positions听
-
Temporary employees who are hired into听permanent staff or faculty听positions
What to Expect
The program starts and ends at the University Memorial Center (UMC). The session includes:听
-
An overview of CU 麻豆影院 and the CU System, including the听history of the university and campus leadership
-
Visits to听the CU Art Museum and Heritage Center
-
Lunch provided by our partners at Elevations Credit Union
-
Campus historical and operational tour
-
Executive leader meet and greet
Participants should be prepared to:听
-
Walk/travel听about 2.25听miles total.听If you require an accommodation, please let us know by contacting听newatcu@colorado.edu听by听the close of business one week prior to the session and we will follow up with you to determine an accommodation to meet your needs.
-
Be outdoors in the elements for most听of the tour.听
2024听Sessions
Location: University Memorial Center (UMC)
Time: 9:00 am to 3:30 pm
- January 31
- February 21
- March 6
- March 20
- April 3
- April 17听
- May 15
- May 29
- June 12
- June 26
- July 10
- July 24
- August 8
- August 15
- September 4
- September 18
- October 2
- October 16
- November 6听
- November 20听
- December 4
The New Employee Welcome Experience - Virtual (New-Xv) is held via Zoom and uses a mixed media approach to tell CU 麻豆影院鈥檚 story.
Who Should Attend
- All new hires are welcome to attend the virtual session, regardless of appointment type
- Rehires that have been away for three or more years
2023听Sessions
Time: 1:00 - 2:30 p.m.
- Thursday, November 30
2024听Sessions
Time: 1:00 - 2:30 p.m.
- March 14
- May 23
- September 26
- November 14
Cost
There is no cost for this course.
CU Discover Webinars
Transportation
Bus/Transit
CU 麻豆影院 provides passes for qualifying employees. The passes provide access to all Local, Limited, Express and Regional bus service, in all fare zones, including the SkyRide bus service to DIA*.听(*Not valid on special services, including but not limited to Access鈥慳鈥慠ide, BroncosRide, BuffRide, RockiesRide, RunRide, Saturday Shopper, and SeniorRide.) Tip: Plan your trip either using the Transit App or by using RTD's trip planner.听
Visit the Parking and听Transportation Webpage for details on eligibility and other transit related resources
麻豆影院听听fully electric fleet provides bike sharing options for CU 麻豆影院 Employees. The half-price annual pass will get you unlimited rides. With more than 300 bikes throughout 麻豆影院 and many stations on campus, you can easily find a bike using their convenient.听
麻豆影院 is one of the most bike friendly cities in the nation, and CU has a bike program to match. Make sure to register your bike at one of the听CU bike stations, which provides access to various bike services on campus.听 Services include maintenance, DIY classes, lock cutting, and more.听
听
CU Vanpool
Vanpool-CU employees can vanpool for either $20* or $50 a month, which includes all fees (maintenance, gas, and parking). Starting a van requires at least five vanpoolers with similar work schedules and commute routes. *Frontline service employees.听听
听
Other Transportation Perks
Carpool听鈥� Way to Go offers听a carpool ride matching service to help you save money on gas, parking, and vehicle wear and tear. Visit the听 to access a network of users, incentives, prizes, and a trip tracker.听
Carshare听--听Colorado CarShare and Zipcar work with CU 麻豆影院 to provide car sharing at reduced rates for students, faculty, and staff.听
CU NightRide听听-- CU NightRide is CU 麻豆影院鈥檚 student-operated safe-ride service that allows you to request free, evening transportation to and from any location within 麻豆影院 city limits. Whether you need to travel across campus or to a neighborhood off-campus, CU NightRide student drivers can get you there. CU NightRide is available to current CU 麻豆影院 students, faculty, and staff.
听